Never has the old adage that says practice makes perfect been more apt than in the case of business writing. As with most things in life, the more you practice something, the better at it you will become.
How to practice business writing is a question that many individuals have asked me over the years. So I decided to actually write a blog post about it, albeit in this case a short-ish piece as there really isn’t too much to go into detail with on this particular topic.
Your business writing will obviously improve the more of it you do. But what if you do not do this sort of writing on a regular basis? What if you only need to do one or two pieces every week or month (or even year)? It’s very hard to ‘practice’ when each piece you write is so far apart time-wise.
How to Practice Business Writing My Way
There is a very simple way that you can improve your business writing. Moreover, you can do this in your spare time – whether this is on your lunch break at work or in the evening at home. The way I practice a form of writing that I do not cover much is by visiting a reputable website related to the type of writing I am trying to improve on and then simply copying a paragraph or full article and rewriting it into my own words, as if I were writing for that specific audience myself.
So, for example, to practice your business writing, go to a website such as the Times or Business Insider and visit the dedicated business section. Choose any piece of content, copy the paragraph or article to your favourite word processing document and then try to rewrite/reword it. Once you have done this, read through your work to see how you have worded your piece differently to the original. Is the gist of the story still legible? Are you happy with the flow and structure? If not, rewrite it again; keep doing this until you are happy with the result.
Summarising is Great Practice as Well
Once you are happy with the piece, try summarising it into one paragraph. The process of trying to make a summary of what you have written will focus your mind and help you discern the main points and the essence of the story you are covering. Over time, you will become adept at reading something over for research purposes and then being able to bullet point the main points. You can then go back and use this research when you write your own piece (not forgetting to give credit to the source, of course).
So there you have it. How to practice business writing really is just the simple process of rewriting and summarising a piece of content. Keep doing this and you will definitely get better at the type of writing you are trying to improve.